Average Tenant Screening Costs: What Is and Isn't Typical?

Last Updated: July 5, 2024 by Roberto Valenzuela

Tenant screening is the process by which landlords gather information and make a decision about which applicant should live in their rental property. Average tenant screening costs run from $15 to $50 and can include an applicant’s credit, criminal, and/or eviction histories.

What is a Tenant Screening Report?

A tenant screening report is a type of consumer report generally put together by a tenant screening service. These reports usually contain any or all of the following:

• Credit history
• Criminal background
• Eviction histories
• Other reports, such as a financial profile

Tenant screening reports may contain only local information, usually for a discounted price, or contain full nationwide data. Having a more thorough report can be especially useful if an applicant has recently moved to the area.

How Much Does Tenant Screening Cost?

Tenant screening usually costs around $15 – $50 per applicant, based on how thorough the landlord would like to be. There are services that cost more or less than this, but those are outliers.

Here are a few of the more popular tenant screening reports and their costs:

How Much Does it Cost to Check a Tenant’s Credit?

Checking a tenant’s credit can cost anywhere from free to around $20. Usually, only a credit score can be obtained for free while full credit reports make up the higher end of the price range.

Pulling a full credit history will give landlords the greatest insight into how likely an applicant will be to pay their rent on time and in full.

Credit reports contain:

• How Much the Consumer Owes Lenders – This can include credit cards, mortgages, student loans, and vehicle loans.
• Hard Inquiries – Occur when the consumer applies for debt or monthly services, such as a loan, credit card, or mobile phone contract. These typically stay for two years.
• Bankruptcies – Depending on the type, can stay for either seven or ten years.
• Collections Accounts – Past-due accounts that have been turned over to a collection agency.

Several tenant screening services offer the ability to purchase a credit report, such as:

• AAOA – $14.99 add-on to their Red service
• AAOA Basic Credit Service – $19.95 a la carte
• Experian – $14.95 a la carte
• LeaseRunner – $22 a la carte

A credit score, on the other hand, is just a single number that estimates a consumer’s likelihood to pay back debt on time. A higher number (such as 700 or more) indicates the consumer is highly likely to meet their financial obligations, such as rent.

How Much Does it Cost to Check a Tenant’s Eviction History?

Checking a tenant’s eviction history can be done for free or up to $8-$10. The differences in price are because a landlord can pull this data, or they can have a service do it. Also, state-specific data will cost less than national data.

It’s possible to pull a tenant’s eviction history in about five minutes by searching through court cases online, although it’s not free to gather that information in every state. However, online records will rarely have every document filed and every order issued by the court.

There are many services that offer to pull eviction records for you, such as:

• LeaseRunner – $13 a la carte
• AAOA – $7.99 add on to their Red service
• Rtenant Enhanced Landlord Rental Eviction History – $20.95 a la carte

How Much Does it Cost to Check a Tenant’s Criminal Background?

Pulling a tenant’s criminal background usually costs between $10-$20. Cheaper criminal background checks usually cover county or statewide history, while the more expensive nationwide reports generally cost closer to $20.

There are a variety of items that may or may not show up on a criminal background report, depending on the service, such as:

• State & local or nationwide information
• Sex offender status
• Felonies and/or misdemeanors
• Terrorist check
• SSN Fraud

Typically, the inexpensive services will only pull state & local information, and may only pull either misdemeanors or felonies.

More expensive services may add services to the cost that may not be overly useful. For example, many landlords may not be worried about misdemeanors, or find it highly unlikely to have an applicant show up on a terrorist watch list.

Be sure to double-check everything included instead of selecting the most expensive service.

Here are a few services that offer criminal background checks:

• AAOA – Add on to their Red service. $19.99 for multi-state, $9.99 for state-specific, and $14.99 for county criminal check
• Rtenant Enhanced Landlord Rental Eviction History – $20.95 a la carte
• LeaseRunner – $16 a la carte

Who Pays for Tenant Screening Costs?

While property managers can decide how they want to run their rental property, generally the costs for tenant screening are handed off to the applicants themselves in the form of an application fee. The average application fee in the United States is $30.

However, it’s worth noting that some states have differing laws about how large of an application fee property managers can charge. For example, New York property managers cannot charge more than $20 per applicant, while in Massachusetts it’s illegal to charge any application fee unless you’re a licensed broker.

Check out this table below for the maximum rental application fee in each state: 

State	Maximum Rental Application Fee
Alabama	No Statute
Alaska	No Statute
Arizona	No Statute
Arkansas	No Statute
California	$63.70 and increases annually by the same amount as the Consumer Price Index
Colorado	No Statute
Connecticut	$50, adjusted yearly for inflation by the Housing Commission
Delaware	10% of the monthly rent or $50, whichever is greater
Florida	No Statute
Georgia	No Statute
Hawaii	Charges must only be for the actual cost of screening services
Idaho	No Statute
Illinois	No Statute
Indiana	No Statute
Iowa	No Statute
Kansas	No Statute
Kentucky	No Statute
Louisiana	No Statute
Maine	Charges must only be for the actual cost of screening services
Maryland	No Statute
Massachusetts	Only a licencensed broker can charge an application fee
Michigan	No Statute
Minnesota	Charges must only be for the actual cost of screening services
Mississippi	No Statute
Missouri	No Statute
Montana	No Statute
Nebraska	No Statute
Nevada	No Statute
New Hampshire	No Statute
New Jersey	No Statute
New Mexico	No Statute
New York	$20, unless the applicant can provide a background and credit check within the last 30 days
North Carolina	No Statute
North Dakota	No Statute
Ohio	No Statute
Oklahoma	No Statute
Oregon	No Statute
Pennsylvania	No Statute
Rhode Island	Charges must only be for the actual cost of a background check and/or credit report that the tenant doesn’t provide [0]
South Carolina	No Statute
South Dakota	No Statute
Tennessee	No Statute
Texas	No Statute
Utah	No Statute
Vermont	No Statute
Virginia	$50 $32 for any housing subject to regulation by the U.S Dept of Housing and Urban Development
Washington	Charges must only be for the actual cost of screening services
West Virginia	No Statute
Wisconsin	$25
Wyoming	No Statute

Are Tenant Screening Costs Worth It?

Tenant screening is definitely worth it. With the average eviction costing between $3,500 and $10,000, that’s one of the largest costs you can incur as a property manager.

Property managers should do everything in their power to bring in the best tenants possible. The best tenants:

1. Stay for a long time
2. Pay rent in full and on time
3. Cause much less stress

You also don’t want just one of those items to be true about your tenant. With the U.S. average monthly rent having passed $2,000 per month, the cost of vacancy is high, especially if you have a mortgage.

On the other hand, the longer you have a tenant who causes you stress or headaches (e.g. doesn’t pay rent in full, damages the property, doesn’t notify you of maintenance issues, etc.), the more costs you’ll incur and the more likely it will lead to an eviction.

Tenant screening costs run on average between $15 and $50 per applicant. Even if you need to gather information on several applicants, it’s still much cheaper than having to deal with vacancies and evictions down the road.

Can You Get a Tenant Screening Report for Free?

Yes, it is possible to get a tenant screening report for free. However, it will require you to pull information from several different sources.

First, be cautious about how tenant screening services often market their products. Some services offer a direct-to-applicant model, meaning that you’re not involved in the process and the applicants pay the company directly. These services will often market that these services are free.

In reality, these services aren’t truly free—just free for you. There are ways to pull background data that don’t cost a landlord or the applicant anything.

Get Credit Reports for Free

Here’s how a landlord can get information about a tenant’s credit:

• Tenant Requests Credit Report – Once per year, anyone can request a copy of their credit report from the three credit bureaus, and then pass this on to the landlord.
• Use a Third-Party Service – Some companies offer credit reports with daily or weekly updates for free, such as Credit Karma. A landlord can ask a tenant to sign up for the service and pass along an updated report.

Get Eviction Histories for Free

Here are a few ways you can find out if your tenant has been evicted before for free (or cheap):

• Ask Them on the Rental Application – Many will be honest here, knowing they’re worse off if you pull eviction history and find out they’ve been untruthful.
• Ask a Prior Landlord – You should ask on every application to include a previous landlord as a reference. They can tell you if they had to evict your applicant.
• Online Court Case Search – In most states, evictions are considered part of public record, although it’s not free to pull these records everywhere. Look this up on the state’s court website or the court website located in the same city or county as the rental unit.
• Search Court Cases In-Person – Going to the courthouse will usually give the most complete information, but most will charge a fee.
• Tenant Request Records – Tenants can request their own eviction records once per year for free, and then pass them on to a landlord.

Pull Criminal Background Histories for Free

While some criminal records are sealed from public view, landlords can still pull many criminal court records themselves when screening a tenant. However, each state does have their own regulations which will affect how much information a landlord can gather on their own.

Here’s how to pull criminal background histories:

• Online Court Case Search – Each state has a website for its court, as well as the county and city. In many states, you can search these sites for information regarding the tenant. It’s not always free to pull this information.
• Search Court Cases In-Person – Landlords can visit the local courthouse and search through court records themselves. This service is not always free.
• Google Search – Type in the person’s name and “criminal history records.” Ignore the background check services and see if anything pops up for the tenant.

All told, completing screening yourself will take time and will almost always result in less complete reporting. The nominal costs of using a tenant screening company (and usually selecting their top package) are generally worth it to ensure you have accurate and complete information.

Do All Applicants Need to Be Screened?

There isn’t really a need to pull a full tenant screening report for each applicant, but you should pull a report for each qualified applicant.

Each report you pull takes time and costs money. Even if you’re passing the costs on to your applicant, some states won’t allow you to charge enough to cover the cost of a thorough screening service. You may also want to entice more applicants through a lower application fee, so you may still be on the hook for some of the cost.

The best way to balance cost with being thorough is to have a rigorous pre-screening process.

For example, here are a few things landlords can do to weed out applicants before paying for a tenant screening service:

• Be clear about running thorough background checks on the application and ask if you will find anything.
• Set standards for criminal, credit, and eviction histories. For example, mention in your application that applicants must have no prior evictions, no felonies, and no credit below 600.
• Set a hard-and-fast limit on income requirements, especially with rent to income ratio, and mention this on your application.
• Interview all applicants over the phone.
• Meet with all applicants in person to show the property.
• Call landlords, employers, and personal references. Be thorough in your questioning.
• Ask how many will be living in the unit. Most states have laws in place for tenant-to-bedroom ratios.

With this more stringent screening process, most applicants will naturally weed themselves out. Then, you can weed out many more through talking to references and your applicants.

At this point, ideally, you’ll only have a few extremely qualified applicants left. It’s generally worth getting tenant screening reports for each of them.

How Do You Pick a Good Tenant Screening Service?

Deciding which tenant screening service is right for you depends on your situation as a landlord. Look through which options offer the services you need for the least expensive cost. Even a $15 applicant screening fee can add up over time.

Landlords Who Do/Don’t Pass Screening Costs to Tenants

Most landlords charge an application fee that covers the cost of a tenant screening service. That means that a landlord usually doesn’t have to worry about fielding the costs for several applicants per vacancy.

However, some landlords may hesitate to subject their applicants to high-cost services because they are worried it could turn some away. Also, some states either disallow application fees or cap it at $20 or less.

Typically, most applicants understand that there’s an application fee, so they won’t balk at a decent price. Choosing more expensive service that includes at a minimum credit checks, eviction histories, and criminal backgrounds is the way to go. Most of these will fall in the $35-$50 range.

Landlords in Areas of Differing Risk

Different locations will affect the level of risk for a landlord.

Some may see this as a reason to not order any screening reports. However, it’s even more important to do thorough screening in these situations. With the likelihood of violent crimes or checkered eviction histories perhaps selecting the person with the least bad criminal record is the best tenant for your area.

On the other hand, in lower-risk areas landlords may decide to only pull a credit report to make sure the applicant has a history of paying off debts.

It’s best practice to get the most complete report, but when that’s not possible, determining the risk in your area can help you decide what’s most important.

Landlords of Luxury Units vs Inexpensive Units

When renting out a luxury unit, the application fee is so negligible that landlords may as well order full reports. After all, if rent is $5k a month, a $50 report won’t deter qualified applicants.

In lower-end units, that $50 could deter some of your best applicants. If at all possible, you could try lowering that to $20 or so and then pay the difference to still get good screening reports.