- Tenant to Landlord (End of Lease) [.pdf] – no prior notice is required in Kentucky at the end of a fixed-term lease, but it is recommended to send the landlord a letter.
- Tenant to Landlord (Month-to-Month) [.pdf] – notice is required at least 30 days prior to a payment date in Kentucky for month-to-month leases or “at will” tenants that pay rent month-to-month.
- Landlord to Tenant (End of Lease) [.pdf] – no prior notice is required in Kentucky at the end of a fixed-term lease, but it is recommended to send the tenant a letter.
- Landlord to Tenant (Month-to-Month) [.pdf] – notice is required at least 30 days prior to a payment date in Kentucky for month-to-month leases or “at will” tenants that pay rent month-to-month.
Purpose. A Kentucky lease termination letter (“Notice to Vacate”) is a required document to end month-to-month lease agreements in Kentucky. State law requires giving at least 30 days notice for termination. However, state law does not require notice to be given to end fixed term lease agreements on their end date.
Read further to learn more about notice requirements and the residential lease termination process in Kentucky.
What is a Lease Termination Notice?
In the state of Kentucky, a residential lease termination notice is a legal document that can be used to end an arrangement between a landlord and a tenant. In most situations, the lease is going to be a month-to-month agreement, but this document can also be sent when an annual contract is in place.
This type of termination notice can be sent to the landlord or the tenant, depending on who is the party that is initiating the end of the arrangement. If a landlord does not wish to have the lease automatically renew when the current term is up, then this is the document that they will need to send to the tenant. Additionally, if the tenant wishes to stop the rental relationship by moving off of the premises, then they will need to send the notice to the landlord as well.
According to Kentucky statute § 383.695, regardless of the party that sends the notice, they must provide the other party with a 30-day notice before the contract can be terminated. This amount of time will allow the tenant to find a new location to live and the landlord to find a new tenant for the residence that they own.
Writing a Kentucky Lease Termination Notice
When writing one of these documents, the most important thing to consider is that all of the information that is placed on the document is accurate. To do this, make sure that there is a copy of the original lease that can be used as a reference. Some of the most important sections to include in the document are:
At the top of the document, the first thing that should be seen is the name or the tenant who is being addressed. If there is more than one tenant living in the unit, then all of their names must be present on the termination notice as well. Make sure that the full legal name is used, exactly like it is on the original lease agreement.
Define the Property
The next section that should be written out in this document will define the address of the unit that is going to be vacated as a result of this notice. Make sure to include the full street address, which will include the street number, the name of the street, the unit number, the city, the state, and the zip code. Sometimes, the county that the unit is located in will also be included in the document.
After the details about the tenant and the property have been placed in the document, the next significant bit of information that will need to be written in the termination notice is the details of the original lease agreement. Make sure that the dates of the original arrangement are included in the document so that it is clear that the contract is ending and it is not going to automatically renew. This will help the other party get an idea of what they will need to expect when the contract terminates, and the 30 days that the notice provides has passed.
One of the methods that this date is clearly stated in this type of termination letter is by saying the day that the rent is due for the last month of the agreement. Once that date is clearly stated, then have a line that indicates that the residence will need to be vacated within 30 days of that point. Once the 30 days have passed, the landlord should expect the unit to be vacated, which means that they will be able to make any repairs that are required on the property and start making the repairs that will be needed for a new tenant to move in.
The last section that will need to be included in this document is the signature section where the person filing this termination notice will need to print and sign their name. Underneath the signature, the date must also be printed on the document so that it shows the intent of the person sending the notice and it can be used as a legal form that can be used in court if it is required. Once the document is signed and dated, it can be delivered to the recipient.
Delivery of the Notice
The delivery of this type of notice is something that is not done by the landlord when they are sending the notice. It will need to be delivered using a third party delivery agent who can serve the notice and report the details of the delivery. When the notice is delivered, there are a few methods that can be used. All of the delivery methods are effective, but the idea is to put the notice in the hands of the person that it is addressed to. The three delivery methods that are used include:
- Hand Delivery – The document can be hand-delivered to the tenant so that they receive it in their hand. This is the method that is used if the tenant happens to be home when the notice is taken to the door.
- Resident Delivery – This is what happens when a responsible adult who resides in the unit is home at the time of delivery. The recipient must be 18 years of age or older and responsible enough to deliver the notice to the tenant. When this method is used, the letter must also be sent using certified mail.
- Post Notice – When there is no one to receive the notice, the letter may be posted to the door. This is often a last resort, but if it is used for the delivery method, the notice must also be sent by certified mail.
Additional Steps to Take
After the document has been written, signed, and delivered, the official termination date for the lease will be finalized. Before this date, it is going to be recommended that the parties do a walkthrough of the unit to make sure there is no damage to the property, and a forwarding address will need to be left for the security deposit to be sent to.