View a sample Hawaii rental application form below and read further to learn more about what information should be included on rental applications in Hawaii, what information a landlord CAN’T ask for, and what Hawaii-specific regulations apply to the application process.
Disclaimer: the templates provided on this website are for reference & general informational purposes only. You should always speak with an attorney for all legal matters.
What is a Rental Application?
A rental application is a legal document that a landlord will use to make sure they get fiscally responsible individuals to live on the property that they are renting. The document will ask the potential tenant questions about their rental background, their financial history, and other information. It will allow the landlord to check the tenant’s references and see if they are an excellent fit to accept as a tenant in the unit that is for rent.
Hawaii Rental Application Elements
This form is not an extensive form, but it will take a few minutes to fill out properly. Below are some of the sections that need to be included in this document:
Description of the Unit
When it comes to the residential application, the first section that will need to be on the document is the details relating to the unit that is for rent. This information should also include the type of unit that is being rented, so the document can simply have a list of the type of properties that are available. There should be boxes beside each one so that they can be checked off easily to indicate whether it is an apartment, a single-family home, a townhouse, a duplex, or another type of unit.
Below this information, there should be a space for the address of the unit that is in question to be written. This should include the full street name, the building number, and the unit number if there is one that applies. In this section, the exact square footage of the unit should be discussed as well so that the applicant knows whether or not this is an option that will accommodate their needs.
The landlord can also include things like key identifying aspects of the unit and the potential dates that the rental for the unit is set to begin. Of course, these dates can change, but when they are in the application, the tenant will have the chance to see in writing the terms of the lease and the amount of rent that will be due each month. This section does not need to be in every rental application, but some landlords prefer it.
Following the information about the property, the next part that will need to be available on the application is for the potential tenant to fill out. Having detailed information about the applicant at the front of the application will make it more manageable for the landlord to look through the applications and find the potential tenant’s information with ease.
This section will start with the applicant’s full name. This will often include the first, middle, and last name, but sometimes, it will only require the middle initial to be listed. In addition, the applicant’s date of birth and social security number will be required as well. This information will make it possible for the landlord to do a background check. The landlord may also request a driver’s license number as proof of ID, but if the applicant does not have one available to use, then a Hawaii state ID will suffice.
This section should also include the address for the applicant as well as a phone number where they can be reached. This is typically the method that the landlord will use to contact the applicant; however, there may be additional space in this portion of the document that should be used to provide an alternative phone number or an email address where the applicant can be reached. To help the landlord contact the potential tenant in a timely fashion, there may also be a space for the tenant to provide the best time to contact them.
Though it is not required in the state of Hawaii, the landlord may provide a space in this section of the application for the potential tenant to list the family members that will be staying in the unit with them. This could include a spouse, children, or friends who the applicant wants to share the unit with. Listing the individuals who will be living in the unit will make it easier for them to use the facilities on the property once the applicant has been accepted to the property.
The next section is going to ask a bit about the rental history of the tenant. This is going to be something that the landlord will want to know about to see if there have been any prior issues with the applicant paying their rent. In most situations, a landlord will request that the applicant provides the address of the last three locations that were rented by the applicant. This information will be used to find out how the tenant paid the rent in the past and if there were any evictions that they should be aware of.
In addition to this information, the phone numbers of the management companies should be listed as well so that the landlord will have a means of contacting the previous landlords. There should also be a space to indicate how long the applicant lived in each location. If they stayed at a single location for a large number of years, then three rental locations may not be required.
If there are not three previous locations that were rented by the applicant, then it will be required to list as many as possible. If the information is insufficient, the landlord may request that the potential tenant has a guarantor on the application as well so that there is someone to vouch for the person. This may also be required of applicants who have broken their lease of been evicted in the past.
Another important part of any rental application is the financial history of the applicant. This will help to give the landlord an impression of whether or not the potential tenant will be capable of paying their rent on time based upon their finances. This section will inform the landlord of the income that the applicant has to see if it is sufficient enough to make the rental payment every month.
In Hawaii, most landlords will ask for information about the past five years of employment from the applicant. There will be a space to write the name of the employer, the address for the company, a supervisor’s name, and a phone number where they can be reached. Some landlords will also request information regarding the amount of time that the person has been with the company.
Additional information about the applicant’s finances will also be asked in this section. A landlord may ask about other sources of income, which could be any significant amount that is acquired throughout the year. Dividends, pensions, and lottery winnings can fall into this category. Most landlords will also want to know if the applicant has a lot of money in their savings account. An applicant may easily have more than enough money in their savings to pay for the rent on the unit for a few years. Credit card information may also be asked to give the landlord a full picture of the available funds and whether the applicant keeps their credit card paid up.
In this state, the primary person who is living in the unit is the only party that needs to have their name on the lease. Any additional people who will be living in the unit can be considered roommates. A roommate will count as a resident in the unit, but their income will not be considered when it comes to the application consideration. In the state of Hawaii, some landlords will ask that all of the residents fill out at least part of the application to ensure that there is some information on file about all of the tenants; however, only the prime tenant will be required to fill out every part of it.
Their relationship with the tenant will also be asked. This information will be the only way that the landlord will legally be permitted to allow the residents into the unit when the tenant is not present. If they are not listed as roommates, the management team will not be permitted to unlock the door at all.
Many of the rental locations in the state will allow pets to live on the property; however, pets are not always welcomed in every unit. With that being said, it is imperative that the information about the different pets that someone could own needs to be explained in this section of the application. There should be a space for the potential tenant to list the names of their pet, the type of animal, the breed, and even their sex. Some landlords will even request a picture of the pet so that it can be recognized if it gets lost.
This pet information is required so that the potential tenant knows whether or not the unit allows their specific pet. If there are rules for the property about the different types of pets or the number of pets that are allowed per unit, they should be listed in this section of the application as well. This may not be something that applies to every applicant, but in Hawaii, some landlords will charge a pet fee for keeping animals in the unit. This may be a security deposit that is paid once or a fee that is added to the rent each month.
Landlord and Other Personal References
The next section of the application is going to ask the potential tenant for references. These references can be former landlords, supervisors, or close friends who have known the applicant for a long period of time and are willing to vouch for their personality. When a person is listed in this section, the landlord will have the permission of the tenant to contact them and ask questions about the applicant. A family member cannot be used as a reference.
Most landlords will request the applicant to write down at least three references. For each individual listed, the person’s name, phone number, and the number of years that they have known the potential tenant will need to be written down. For the landlord to contact the references listed, the applicant will need to sign or at least initial this section.
This section is designed to provide some additional information about the applicant. It could be any type of information that has to do with the person as an individual. It may ask whether the applicant is a smoker so that the landlord can provide a unit that is smoker-friendly. There may even be smoking areas outside of the building that the tenants can use.
This section can also be used for the tenant to inform the landlord about an issue with bankruptcy, eviction, or a conviction. There will be space for the applicant to explain the circumstances and instead of simply telling the applicant that they did not get the unit, this explanation may be the only thing that makes the difference and gets them accepted.
This is a blank section that the landlord should always provide for the applicant to fill out. It will provide enough space for them to let the landlord know about any needs that they may have as well. If the tenant needs a first-floor apartment or a parking space that is easily accessible, then it should be written in this section. Also, the need to have a service dog should be written down in this section as well. The section that allows for a personal statement will help the landlord get the unit ready for when the tenant moves in.
The final section that you will see in this application is the signature section. This is designed for the applicant to sign and date when they have filled out all of the information that was requested. When the document is signed, it indicates that all of the information is true to the best of the applicant’s knowledge.