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What is a Room Rental Agreement?
A room rental agreement, which can also be called a roommate agreement in some states, is a legal document that signifies a rental arrangement between two parties who reside in the same space. This type of contract occurs in the state of Kansas when a tenant who is renting a unit is not able to manage the expenses of the rental on their own anymore. Instead of forfeiting the lease of falling behind on payments, the tenant gets another tenant to move in and pay half of the expenses.
When this type of agreement is done, it effectively adds another party to the original lease agreement, which will help to keep managing the lease easier to do. The new tenant that moves into the unit will have all of the responsibilities and permissions as the other tenants who live in the unit. Instead of drawing up another lease, the roommate will sign a roommate agreement until it is time to renew the lease.
This new document will discuss the dates that the new tenant will be living in the unit, the rent that each tenant will be responsible for paying, and the breakdown of how the unit will be cleaned and repaired. Any other rules that pertain to the property must be listed in this document as well.
Requirements of a Kansas Room Rental Agreement
When this type of lease is written out for a rental agreement, there are a few things that one party may need to provide to the other one. They may not always be required, but if they are having them requested in the document will help to clarify that they are required.
A Security Deposit
A security deposit is an amount that a new tenant needs to pay before they move in to secure the unit and pay for any damages that happen to occur while they are living in the unit. If there are damages to the unit when the tenant vacates the property, the security deposit will be used to cover the cost. With this type of agreement, the landlord may not require a new roommate to add a security deposit, but the other tenants may request that they pay a month’s rent for their share of it.
A Pet Deposit
When a new tenant that is moving into the unit has pets that are going to be moving in with them, there may be a required pet fee that the landlord requests that they should be aware of. This fee can be a one-time deposit or something that reoccurs each month, but either way, the money is kept in an account to make repairs on anything that the pet has damaged in the unit. If there is a pet fee, make sure that all of the details about it are printed in this document for the new tenant to clearly see.
The Landlord’s Contact Information
After the new roommate moves into the unit, they are likely going to need to communicate with the landlord from time to time. This could be to pay the rent, to schedule maintenance, or for another reason. With that being said, they are going to need to have the contact information for the landlord so that they can easily be reached. This will include the landlord’s name, phone number, the name of the management company, and the address where the rental office is located.
Notices and Disclosures
Another thing that will need to be provided to the new tenant is any disclosures or notices that were given to the original tenant when they signed the original lease. This will include any mold disclosures that may apply to the area and anything that could possibly affect their health. In Kansas, there is also a disclosure that is put on buildings that were built before the year 1978. This is because, during this period of time, lead-based paint would have been used on many of the properties. To help make the tenants aware of this, there are federal brochures that the landlord can get to provide them with the information that they will need to know.
How to Write a Room Rental Agreement in Kansas
When writing up this agreement, most of the information is going to be very similar to the original residential lease that was drawn up, but there are a few sections that must be included in any new room rental agreement that is written in the state of Kansas. These sections include:
Define the Date
The first part of the document that will be seen is the date that the contract is drawn up. This will ensure the new tenant that the property that they are moving into was considered for this agreement recently. This may seem like it is a small detail, but it is actually something that must be included in the document to make it legal because it will specify when the roommate began their tenancy.
Define the Parties
The next section should address who the parties are that are joining in the agreement. This should include the names of the original tenant as well as the new tenant that is moving in. A phone number where both individuals can be reached as well as an email address for an alternate means of contact may also be requested in this section of the document. If there are additional tenants that already reside in the unit, they will need to be listed in this section as well. These co-tenants will need to add their phone number as well in case there is an emergency, and they need to be reached by the new tenant at any time.
Define the Property
Once the parties are clearly defined, the property will need to be stated in the document as well. This means that the full address of the unit that is up for rent should be listed as well as the county and the city that it’s located in. Any cross streets or identifying information that will help the new roommate locate the unit will be welcomed here as well. If there is a pool on the premise, it can also be mentioned in the document.
Dates of the Original Lease and the Renewal Process
If the new roommate plans on staying in the unit after the rental agreement terminates, they are going to need to know whether it is possible that they continue to live in the unit, and what will be required of them to do so. In many cases, if the original tenant does not wish to renew the lease, the landlord will let the new tenant take over the lease.
The Initial Payment
The initial payment that the new roommate will need to make is the amount of rent that is due for the first month as well as the security deposit that they need to add to it. Make sure that the rental amount that is due each month is written out in this section as well as the time of the month that it is due. If there is a late fee that the tenants will be responsible for paying when they have not paid the rent in a timely fashion, so if that is the case, make sure all of the information that the new tenant needs to know when they move into the unit is available for them in this section of the document.
Since this is a room rental agreement, the basis of the contract means that there is going to be multiple people sharing the same space. This means that utilities and other expenses will need to be split as well or at least discussed before the roommate moves in. This will help the roommate get an idea of how mu7ch they should expect to spend each month.
Sometimes, when a new roommate moves into the unit, the original tenant will want to make sure that they have everything divided equally between the roommates living in the unit. This can include things like cleaning up the common areas in the home, handling repairs that need to be taken care of, or anything else that all of the roommates will need to consider. Whether or not food should be shared should also be discussed here and how to handle having guests in the unit. Anything that could cause a dispute further into the tenancy can be addressed in this section of the document, and hopefully, it will help keep the peace between the tenants.
In the final section of the room rental agreement, both of the parties will need to sign and date the document. The name of each person will need to be printed as well. This is a legal document, so it will need to be signed by all of the tenants who live in the unit. Some landlords will require the original tenant to get their permission when they change any of the details in the original lease, so they may need to sign this agreement to verify that they authorize it.