A Maine residential lease agreement (“rental agreement”) is a legal contract between a landlord overseeing a rental property and a tenant using the property. State and local laws set the rules for rental agreements, such as laws regulating the use of a tenant’s security deposit.
Maine Residential Lease Agreement Disclosures
The below disclosures are required for residential lease agreements in Maine.
| Disclosure | Applicable To |
|---|---|
| Late or Returned Check Fees | All Leases Charging Late Fees |
| Bed Bugs | All Units with Suspected/Confirmed Infestation |
| Radon | All Units |
| Energy Efficiency | Tenants Who Personally Pay Utilities |
| Common Area Utilities | Units Sharing Utilities with a Common Area |
| Security Deposit Holdings | All Leases Collecting a Security Deposit |
| Written Costs | All Units |
| Smoking Policy | All Units |
| Lead Paint | All Units Built Before 1978 |
Late or Returned Check Fees
Applies to any Maine rental charging late fees.
Maine leases must disclose and agree on all late fees or returned check fees. The state caps late fees at 4% of the monthly rent, after rent is at least 15 days late. Returned check fees are capped at the amount of court costs and processing charges, plus interest at the rate of 12% per year on the total amount owed.
Bed Bug Disclosure
Applies to any Maine rental with a suspected/confirmed infestation, including adjacent units.
Maine leases must provide a disclosure to tenants when they’re next to (or in contact with) a bed bug infestation. If asked, the landlord also must disclose the last date of bed bug inspection in the unit to be rented, as well as adjacent units.
This is an example of a bed bug disclosure clause:
BED BUGS. At the time of presenting this agreement, Landlord certifies:
[ ] No known current infestation or history of bed bugs in this property.
[ ] There is no known current infestation, but there is a history of infestation in this property.
[ ] There is no known current infestation, but there is a nearby infestation or history of infestations which may place the property at risk.See attached addendum for more information.
This is a standard bed bug addendum.
Download: Maine Bed Bug Disclosure Form (PDF)
Radon Disclosure
Applies to all Maine rentals.
Maine requires landlords to test radon levels for safety. Rental units must be tested at least once every 10 years. For residential buildings built after March 1, 2014, the landlord must test for radon within 12 months of an occupancy.
A registered radon tester must perform the test. The date and results must be provided to new tenants as an addendum to the rental agreement (with the format provided by the Department of Health and Human Services). The tenant also must receive information about the risks of radon gas, and sign the addendum along with the landlord to acknowledge reading and understanding it.
This is the required disclosure.
Download: Maine Radon Level Disclosure Form (PDF)
Energy Efficiency Disclosure Statement
Applies to all Maine rentals.
Maine rentals must prepare an energy efficiency statement, including either the utility supplier’s information or the property’s 12-month energy consumption history. The disclosure must be signed, and the landlord must retain a copy for at least three years. The landlord must disclose the property’s energy efficiency in any lease where the tenant pays utility costs. The statement must also be available on demand to anybody who asks for it.
The following language must be included in an energy efficiency disclosure statement:
You have the right to obtain a 12-month history of energy consumption and the cost of that consumption from the energy supplier.
Download: Maine Energy Efficiency Disclosure Form (PDF)
Written Cost Disclosure
Applies to all Maine rentals.
Beginning in 2025, Maine landlords cannot begin a lease without providing the a disclosure of costs associated with renting the premises. This disclosure must include rent, recurring fees, utility service costs (or, if not possible, an energy efficiency disclosure), and other costs the tenant is responsible for paying.
The landlord may choose the form of the disclosure, but it must be plain and readily understandable by the general public. The disclosure is not valid unless signed by both parties, with a copy provided to each.
Common Area Utility Disclosure
Applies to any Maine rentals agreements where the tenant is responsible for paying utilities in common areas.
Maine leases must provide a disclosure when they share a utility line with a common area (i.e., stairwell, hallway, storage area, water heaters, etc.) or other areas outside of the dwelling. A landlord may offer compensation for the common area’s usage in the form of monthly rent reductions or other valuable consideration. Alternatively, a landlord may give notice that the tenant will receive no compensation for the shared energy usage.
Download: Maine Common Area Utility Disclosure Form (PDF)
Security Deposit Holdings Disclosure
Applies to any Maine rentals collecting a security deposit.
Maine landlords collecting a security deposit must disclose, in writing, how those security deposit funds will be kept during the lease term. All security deposits received after October 1, 1979 must be held in an account at a bank or other financial institution.
At the tenant’s request, this disclosure must include the name of the holding institution, the location of the holding, and the account number where the funds are held. Funds from a security deposit cannot be combined with any personal assets.
Download: Maine Security Deposit Holdings Disclosure Form (PDF)
Smoking Policy Disclosure
Applies to all Maine rentals.
Maine landlords must specify the rules for smoking on the premises, including where smoking is and is not allowed. The landlord must obtain a written acknowledgement of the smoking policy from the tenant.
Download: Maine Smoking Policy Disclosure Form (PDF)
Lead-Based Paint Disclosure
Applies to any Maine rentals built before 1978.
Maine residential leases for property built before 1978 must, by federal law, contain a lead-based paint disclosure. This requires landlords to do the following:
- Fill out and attach this lead-based paint disclosure form to the lease agreement
- Provide the tenant with an Environmental Protection Agency (EPA) approved pamphlet about the dangers of lead-based paint
- Provide any additional records or reports about the presence or hazards of lead-based paint in the unit (for multi-unit buildings with common areas, this includes information from building-wide evaluations)
Download: Maine Lead-Based Paint Disclosure Form (PDF)
Optional Disclosures and Addenda (Recommended)
The following lease agreement disclosures and addenda are not required by Maine law in residential lease agreements, but help with tenant management and landlord liability.
| Optional Disclosure | Purpose |
|---|---|
| Asbestos | Informs tenants about any asbestos hazards related to the property. Tenants can reduce asbestos risk by not disturbing asbestos fibers. |
| Landlord’s Name and Address | Gives the tenant the landlord’s name and address, or that of their authorized agent. This allows required communication (for example, about repairs) to happen in a smooth way. Typically includes additional contact information, such as phone numbers and email addresses. |
| Medical Marijuana Use | Informs tenants about policy related to medical marijuana use on the rental property. Some state laws allow landlords to restrict marijuana usage to non-smoking methods only, or allow use only in designated smoking areas. |
| Mold Disclosure | Informs tenants about actual or suspected mold contamination on the property efforts, plus information about treatments. This helps limit landlord liability. |
| Move-In Checklist | Takes inventory of existing property damage, when the tenant moves into the rental property. This ensures accurate deductions from the security deposit upon move-out. |
Consequences of Not Including Mandatory Disclosures
Mandatory disclosures outline important health, safety, and property information for the benefit of both landlord and tenant. A landlord who fails to provide federally or state-mandated disclosures could face legal consequences or monetary penalties, either from a tenant lawsuit or from state officials. Many lease provisions may be unenforceable without legally required disclosures.
Maine tenants can sue a landlord who doesn’t provide a required bed bug notice. The potential penalty is $250 or actual damages, whichever is greater, plus reasonable attorneys’ fees.
Likewise, if a landlord doesn’t provide a required radon disclosure, or falsifies testing or results, they can be fined up to $250 per violation. Since radon is a habitability problem, tenants might also sue for that reason.
Failure to comply with the federal lead-based paint hazard disclosure risks fines of tens of thousands of dollars per violation.
Sources
- 1 Maine Rev. Stat. tit 14 § 6028
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A landlord may assess a penalty against a residential tenant for late payment of rent for a residential dwelling unit according to this section.
1. Late payment. A payment of rent is late if it is not made within 15 days from the time the payment is due.
2. Maximum penalty. A landlord may not assess a penalty for the late payment of rent which exceeds 4% of the amount due for one month.
3. Notice in writing. A landlord may not assess a penalty for the late payment of rent unless the landlord gave the tenant written notice at the time they entered into the rental agreement that a penalty, up to 4% of one month’s rent, may be charged for the late payment of rent.
Source Link - 2 Maine Rev. Stat. tit. 14 § 6071(1)
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In any action against a person liable for a dishonored check, the holder may recover the amount of the check, the court costs and the processing charges incurred by the holder, plus interest at the rate of 12% per annum from the date of dishonor if:
A. The holder gives notice pursuant to section 6073 for payment of the check; and
B. The person liable fails to tender the amount of the check, plus bank fees and mailing costs, within 10 days of receiving the notice set forth in section 6073.
Source Link - 3 Maine Rev. Stat. tit. 14 § 6021-A(2)(D)
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Before renting a dwelling unit, a landlord shall disclose to a prospective tenant if an adjacent unit or units are currently infested with or are being treated for bedbugs. Upon request from a tenant or prospective tenant, a landlord shall disclose the last date that the dwelling unit the landlord seeks to rent or an adjacent unit or units were inspected for a bedbug infestation and found to be free of a bedbug infestation.
Source Link - 4 Maine Rev. Stat. tit. 14 § 6030-D(2)
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Within 30 days of receiving results of a test with respect to existing tenants or before a tenant enters into a lease or tenancy at will agreement or pays a deposit to rent or lease a property, a landlord or other person who on behalf of a landlord enters into a lease or tenancy at will agreement for a residential building shall provide written notice, as prescribed by the Department of Health and Human Services, to a tenant regarding the presence of radon in the building, including the date and results of the most recent test conducted under subsection 1, 5 or 6, whether mitigation has been performed to reduce the level of radon, notice that the tenant has the right to conduct a test and the risk associated with radon. Upon request by a prospective tenant, a landlord or other person acting on behalf of a landlord shall provide oral notice regarding the presence of radon in a residential building as required by this subsection.
The Department of Health and Human Services shall prepare a standard disclosure statement form for a landlord or other person who on behalf of a landlord enters into a lease or tenancy at will agreement for real property to use to disclose to a tenant information concerning radon. The form must include an acknowledgment that the tenant has received the disclosure statement required by this subsection. The department shall post and maintain the forms required by this subsection on its publicly accessible website in a format that is easily downloaded.
Source Link - 5 Maine Rev. Stat. tit. 14 § 6030-C
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1. Energy efficiency disclosure. A prospective tenant who will be paying utility costs has the right to obtain from an energy supplier for the unit offered for rental the amount of consumption and the cost of that consumption for the prior 12-month period. A landlord or other person who on behalf of a landlord enters into a lease or tenancy at will agreement for residential property that will be used by a tenant or lessee as a primary residence shall provide to potential tenants or lessees who pay for an energy supply for the unit or upon request by a tenant or lessee a residential energy efficiency disclosure statement in accordance with Title 35‑A, section 10117, subsection 1 that includes, but is not limited to, information about the energy efficiency of the property. Alternatively, the landlord may include in the application for the residential property the name of each supplier of energy that previously supplied the unit, if known, and the following statement: “You have the right to obtain a 12-month history of energy consumption and the cost of that consumption from the energy supplier.”
2. Provision of statement. A landlord or other person who on behalf of a landlord enters into a lease or tenancy at will agreement shall provide the residential energy efficiency disclosure statement required under subsection 1 in accordance with this subsection. The landlord or other person who on behalf of a landlord enters into a lease or tenancy at will agreement shall provide the statement to any person who requests the statement in person. Before a tenant or lessee enters into a contract or pays a deposit to rent or lease a property, the landlord or other person who on behalf of a landlord enters into a lease or tenancy at will agreement shall provide the statement to the tenant or lessee, obtain the tenant’s or lessee’s signature on the statement and sign the statement. The landlord or other person who on behalf of a landlord enters into a lease or tenancy at will agreement shall retain the signed statement for a minimum of 3 years.
Source Link - 6 Maine Rev. Stat. tit. 14 § 6030-E(3)
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A landlord who or other person who on behalf of a landlord enters into a lease or tenancy at will agreement for residential premises shall provide written notice to a tenant or potential tenant regarding the allowance or prohibition of smoking on the premises.
A. The notice must state whether smoking is prohibited on the premises, allowed on the entire premises or allowed in limited areas of the premises. If the landlord allows smoking in limited areas on the premises, the notice must identify the areas on the premises where smoking is allowed.
B. A landlord or other person who acts on behalf of a landlord may notify a tenant or potential tenant of a smoking policy by:
(1) Disclosing the smoking policy in a written lease agreement; or
(2) Providing a separate written notice to a tenant or potential tenant entering into a tenancy at will agreement. [PL 2011, c. 199, §1 (NEW).]
C. Before a tenant or potential tenant enters into a contract or pays a deposit to rent or lease a property, the landlord or other person who acts on behalf of a landlord shall obtain a written acknowledgment of the notification of the smoking policy from the tenant or potential tenant.
Source Link - 7 Maine Rev. Stat. tit. 14 § 6030-J
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1. Definitions. As used in this section, unless the context otherwise indicates, the following terms have the following meanings. A. “Mandatory recurring fee” has the same meaning as in section 6000, subsection1-A. B. “Optional recurring fee” has the same meaning as in section 6030-I, subsection 1. C. “Rent” has the same meaning as in section 6000, subsection 1-B. D. “Utility service costs” has the same meaning as in section 6000, subsection 3-A.
2. Written disclosure prior to tenancy. Notwithstanding any other provision of this chapter, prior to entering a lease or tenancy at will agreement, a landlord shall provide a potential tenant or lessee written disclosure of the costs the tenant or lessee will be responsible for paying pursuant to the lease or tenancy at will agreement that contains at a minimum the following: A. The total cost of rent; B. Any mandatory recurring fee; C. Any optional recurring fee; D. Any utility service costs; and E. Any other cost that the tenant will be responsible for paying pursuant to the lease or tenancy at will agreement.The disclosure must be plain and readily understandable by the general public. If a landlord is unable to obtain utility service costs for a dwelling unit, the landlord may provide a completed residential rental energy efficiency disclosure statement in accordance with Title35‑A, section 10117, subsection 1. The disclosure must be signed by both parties, with a copy provided to each.
3. Exception. A written disclosure under subsection 2 is not required if the tenant is not responsible for paying any mandatory recurring fee or any optional recurring fee.
Sec. 13. Effective date. This Act takes effect January 1, 2025.
Source Link
