View a sample Kentucky rental application form below and read further to learn more about what information should be included on rental applications in Kentucky, what information a landlord CAN’T ask for, and what Kentucky-specific regulations apply to the application process.
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Disclaimer: the templates provided on this website are for reference & general informational purposes only. You should always speak with an attorney for all legal matters.
What is a Rental Application?
A rental application is a form that allows landlords to screen potential tenants to determine if they are a good fit for a property by asking for a variety of personal information. Before a new tenant signs a contract with a landlord for a rental property, they are going to need to fill out a rental application so that the landlord can get a better idea of the person who wants to live in the unit that they own. This type of a rental application will permit the landlord to check into the information that the potential tenant has provided, which means that a credit check or a background check may be possible.
This is a relatively simple document to fill out, and it will not require extensive information form the potential tenant to fill out. It is designed to make reviewing the applicants for a specific unit easier to manage, and with the section that should be included in the document, the landlord will have an easier time finding a tenant that is right for their property.
Kentucky Rental Application Form Elements
The sections that should appear in an all-encompassing rental application are described below. Applicants should be clearly instructed to complete all fields in the rental application. Blank spaces or incomplete information should be considered for investigation.
Description of the Rental Unit
When writing up an application for a property, the first piece of information that you will need to have on the document is a breakdown or a description of the property that is for rent. This will include the exact address of the unit that is up for rent as well as any unit number or additional information that will apply.
To make sure that the applicant understands the full size of the property that they are applying to rent, it’s a good idea to list the type of unit that it is as well as the square footage of the unit in question. Any identifying features of the unit that will be rented should be included as well including the number of bedrooms and bathrooms that are built into the unit.
To present a complete image of the rental that is potentially going to happen, the potential starting date of the lease agreement and the amount of rent that will be charged each month for the unit can be listed in this section as well.
Personal and Contact Information
In the next section of the application, all of the applicant’s personal information will be required. This will make sorting through applicants a much easier process for the landlord, and it will also make it easier to locate information about the applicants when they need to be contacted for some reason. In this section, the first thing that should be seen is the applicant’s full name, which will include the middle name or initial of the individual as well.
Additional information that will be requested in this section can include the applicant’s date of birth, the applicant’s social security number, and the applicant’s license number. This information will help to make it possible to do a background check on the individual who is looking to rent the unit. If they do not have a driver’s license, then a state ID can often be used instead. Additionally, the address of the applicant should be listed in this section as well as a phone number where they can be reached throughout the application process. If there is an alternate phone number or an email address where they can be reached, it can be listed in this section of the document as well.
Some landlords will request additional information about the potential tenant and the other individuals who will be residing in the unit if they are accepted. This could include asking about other family members who will be residing in the unit or roommates that may be moving in as well.
Don’t forget to include children who will be living in the space as well because they should be listed as living there as well, especially if there are playgrounds or other outdoor spaces on the property where they may wish to spend their time. When an apartment is the location of a new unit that is being rented, some landlords will not permit residents to use the facilities that are not one the lease, so even though children are not responsible for paying rent, they should be listed for their safety while they are on the premises.
When a new applicant applies to rent a particular residence, the landlord is going to want to know a little bit about their rental history to see if the individual is going to be a good fit for the property. The potential tenant is going to be asked to provide three locations where they have previously resided. There will be spaces for the names of the landlords or the management companies as well as the address and the phone number where they can be reached.
This information is used to determine whether or not the potential tenant has paid rent on time in the past and to help the landlord decide whether or not they are a good fit based on their rental history. If the applicant has not rented three properties in the past 10 years, then less may be accepted; however, a guarantor may be required if there is not enough rental history to provide a full story for the individual. Also, if the applicant has been evicted in the past, a guarantor may be required as well.
The next piece of information that is going to be vital for a rental application is the financial history of the applicant. Finances are essentially how the rent gets paid, so the landlord is going to want to know exactly how much the potential tenant makes each month and whether their income will allow them to pay the rent on time. Typically, the financial history for the last five years will be requested. This information will include employers of the applicant, the companies that they work for, and a good phone number where a supervisor can be reached to speak about the character of the individual and their financial responsibility with the company.
The application may also have space where the applicant can write down the number of years that they have been employed by the company. Financial history will also include additional sources of income that the applicant will receive throughout the year. This will consist of any pensions, dividends, or lottery winnings that they may receive. The landlord can also ask about savings accounts and credit cards to have an idea about how much money the applicant has tucked away. If the credit cards are kept in good standing, then the landlord will be able to say that the tenant keeps up with the accounts that they have open, which likely means that they will also pay the rent on time.
In the state of Kentucky, it is not uncommon for an applicant to apply for a rental unit with a roommate in mind. In this state, roommates are not required to be on the original rental application, especially if their income is not necessary for them to be able to pay the rent that is being requested. The landlord may request information about the roommates in the application, but they may not request all of the same information that the original applicant will need to provide. Typically, their name, their relationship to the tenant, and their date of birth is also required on the document.
When the applicant becomes a tenant, the roommate may receive a request from the landlord asking them to sign the lease and become a legal resident. However, if they decide not to do this, they may not have access to all of the amenities of the property unless they are there with the actual tenant being present. When the roommate is not on file in the rental office, they will not have any proof that they live on the property, which means that the landlord cannot let them into the unit if they get locked out.
When a new tenant applies to live in a specific unit, one of the first things that they are going to ask about if they own pets is whether they will be welcomed on the property. If the unit is not pet-friendly, then chances are that many pet owners will not go through the entire rental process to leave their pets without a home.
To make sure that the rules about pets are known for the property, make sure to include them in the application where they can be clearly seen by the person applying. Some landlords will only allow cats on the property, but others may allow dogs, but limit the breeds that the tenants can have. Make sure that any limitations that exist regarding pets are listed in this section so that the applicant can decide whether this is the right place for them to apply to live.
In the state of Kentucky, some landlords will also require the tenant to pay a small fee in order to keep pets in the unit, so if this is the case, make sure to write out the details. There will be space to write down the ages of the pets, the breed, and their names so that they can easily be identified if they get lost. In addition, there may be a space for the applicant to provide a picture of the pet so that the landlord can have it on file.
The next section that should be included in the application is a reference section where the applicant can list individuals that they have known for an extended period of time. This can be a landlord that they have known for some time or a long-term friend that they have known for years. It cannot be a family member or someone who would be swayed to provide a good reference for the applicant when one is not deserved. Sometimes, coworkers are used as well for this type of reference.
Most landlords will require at least three personal references that the applicant can provide phone numbers for. This is so that they can be contacted in order to provide information about the applicant’s character and the type of person that they are. The application may also ask how long they have known the person listed as well as a space that asks the applicant whether or not the landlord has their permission to contact the references listed.
This section is dedicated to allowing the applicant to explain things that may affect the status of the application that has occurred in the past. This will include things like being evicted, being convicted of a crime, or filing bankruptcy. Sometimes, bad things happen to good people, but this is a space that will allow them to explain the circumstances, which may make them a candidate that can be accepted into the unit instead of one that is denied.
The next section, which can be included in the last section, will allow the potential tenant some space so that they can provide the landlord with information about their needs before they are accepted into the unit. The prospective tenant may want to request first-floor entry or a parking space that is convenient and accessible for the applicant to use when they become a tenant. This space can also be used when the applicant has a support animal that they need to use when they are living in the unit. It can explain the type of animal that it is and why the animal is required to live with them. The potential tenant can also provide other information that they will want the landlord to be aware of in this space.
As with the final section of most legal forms and documents, the last part of the application that will need to be included will be the signature section. In this section, only the potential tenant will need to sign and date the document; however, there will likely be a space where they will be asked to print their name as well. If there are fees that the applicant is going to be responsible for, then there should also be a disclosure at the end of the application that states that it is not refundable if they are not accepted for the unit.